Certificate Applications

Any Emails for Certificate Inquiries and Requests for Appointments to be forwarded to: consular@kenyaembassy-bern.ch

Requirements For Obtaining A (Duplicate) Birth Certificate

In order to apply for a (duplicate) birth certificate through the Mission  in Geneva, the following are required:

 
  1. Cover letter showing the names and contacts of the applicant requesting for the birth certificate.
  2. Certified copy of original birth certificate.
  3. A Police Abstract showing the report of loss or a statement explaining the
    circumstances of loss of original or Search form (download from the website or obtain at the Embassy).
  4. CHF 20 processing fee.

Birth certificates are issued by the;

Department of Civil Registration
P.O. Box 49179-00100
Nairobi, Kenya
Tel: +254-20-2714987/8
E-mail: director@crd.go.ke
Website: www.crd.go.ke

  1. Requirements For Obtaining A (Duplicate) Birth Certificate

    In order to apply for a (duplicate) birth certificate through the Mission  in Geneva, the following are required:

     
    1. Cover letter showing the names and contacts of the applicant requesting for the birth certificate.
    2. Certified copy of original birth certificate.
    3. A Police Abstract showing the report of loss or a statement explaining the
      circumstances of loss of original or Search form (download from the website or obtain at the Embassy).
    4. CHF 20 processing fee.

    Birth certificates are issued by the;

    Department of Civil Registration
    P.O. Box 49179-00100
    Nairobi, Kenya
    Tel: +254-20-2714987/8
    E-mail: director@crd.go.ke
    Website: www.crd.go.ke

  1. Registration application form duly filled in and signed available at;
    www.e-citizen.go.ke (click here)
  2. Certificate of death of the Kenyan occurring abroad issued by the appropriate authority in the country where the death has occurred. A certified translation into the English language is necessary if the original is in a language other than English.
  3. Proof of Kenya citizenship vide a certified copy of ID card or passport.
  4. Fees of Chf 20 paid to the Embassy’s bank account
  5. For duplicate/replacement certificates, a copy of the previously issued birth or death certificate, copy of notification of birth or burial permit as the case may be, copy of search form and evidence of payment attached to the application form will be required.

The Directorate of Criminal Investigations has made it possible for Kenya Citizens only to submit finger and palm prints online through the Automated Palm and Finger print Identification System/APFIS. The APFIS is linked to the e-Citizen and enables the Police clearance Certificate to be computer-generated and sent to the applicant online once the Forensic Analysis is complete. Applicants may confirm the authenticity of the Certificate generated by sending the word DCI to 21546 and receive the full names of the applicant, the PCC No. and the ID No.

Applications received through the Embassy from both Kenyans and non- Kenyans alike should enclose the following requirements:

  1. The applicant’s complete set of rolled and plain finger and palm prints taken by a Police Authority in the Country of residence/Switzerland at the time of application.
  2. The Police Authority must confirm the identity of the applicant and endorse official signature, stamp and seal.
  3. A cover letter explaining why the document is required.
  4. Application form duly completed in duplicate and returned to the Embassy along with the original set of the finger and palm prints.
  5. Finger print and palm print form with full prints and palms taken and certified by the Swiss police (obtained from the nearest Police Station in Switzerland).
  6. A certified copy of current pages of the passport showing the Bio-data details and the page with the endorsement of the Kenya residence permit if the applicant is/was a resident.
  7. A certified copy of current residence permit or the permit used during the
    period of stay in Kenya. The copy should clearly show the Immigration file Number during the period of residence in Kenya.
  8. Copy of Kenyan residence permit (at the time of stay).
  9. For Kenyan Nationals certified photocopy of the current generation I.D Card.
  10. A fee of Chf 30 payable to the Embassy via post office or Bank transfer.
  11. A self-addressed and stamped envelope for postage of the certificate. The processing time may take up to 3 months and more. Applications may also be sent direct to the Directorate of Criminal Investigations,
The processing time may take up to 3 months and more. Applications may also be sent direct to the Directorate of Criminal Investigations, P.O Box 30036,
Nairobi-Kenya, Tel +254 20512090
 
 
 
Country Of Marriage: Kenya
 
The Swiss national must have his/her birth certificate, proof of marital status and other relevant documents translated into English. Both the original documents and their translation have to be legalized by the Swiss Ministry of Foreign Affairs and subsequently passed to the Embassy  to legalize them so that they become acceptable/admissible in Kenya.
 
Country of marriage: Switzerland
 
The Swiss national must confirm with his/her local authorities which documents are required by Swiss law, including the ones mentioned below.
 
Certificate of No Impediment to Marriage
 
May be issued upon request by the Swiss authorities to Kenyans who wish to marry in Switzerland in order to show that they are legally free to marry. Issuance may take several months. In order to apply for the certificate through the Embassy  in Bern, the following are required:
 
  1. Two certified copies of the valid Kenyan passport.
  2. Two certified copies of the fiancé (e)’s ID card or Swiss passport.
  3. Request from the Swiss authorities, or a cover application letter explaining the reasons for requiring the certificate.
  4. Two sets of application forms, which can be downloaded from the website www.e-citizen.go.ke  or  be obtained at the Mission.
  5. Two certified copies of birth certificate.
  6. Payment of CHF 130 fee and evidence of payment attached to cover letter.
  7. A self-addressed and stamped envelope for return of the certificate upon being received from Nairobi.

The certificate can also be applied for directly from;

The Department of the Registrar-General P.O. Box 30031-00100 Nairobi, Kenya

Tel: +254-20-2227461, Website: www.attorney-general.go.ke

Please note that the certificate must be legalized by;

The Kenyan Ministry of Foreign Affairs and subsequently by the Swiss Embassy in Nairobi for it to be acceptable to the Swiss authorities.

Modes of Payment

Applicants for services should pay into the Embassy Account requisite fees (indicating their name and the type of document/service required). The payment may also be made through e-banking or at the post office. Proof of payment and a cover letter/explanatory note with full contact details should  be included in the application. 

All payments for consular services should be made to the following Bank Account: 

Embassy of the Republic of Kenya to the Swiss Confederation
UBS Switzerland AG
BIC: UBSWCHZH80A
IBAN CH87 0023 5235 2621 1801 M

Disclaimer

  • Incomplete applications will not be accepted;
  • Registration fee is non-refundable.
  1. The Embassy does not accept cash payment for services offered.
  2. Do not put money in an envelope. The Embassy will not take responsibility for any money lost in envelopes. All cash payments enclosed  in the application will be sent back to the applicant at their own expense.
  3. Attach copy of the payment slip to your documents when posting or presenting them at the Embassy (failure to do so could mean delay on the service requested).
  4. Payments made on behalf of someone else should clearly indicate the name of the applicant and the service requested for on the copy of the slip.
en_USEN